Remote board meetings are a virtual version of the traditional face-to-face board meeting. You and other participants join via a secure, easy-to-use online platform. Your team can attend the meeting without the need to travel or spend money on travel expenses.
The first step to a successful remote board meeting is deciding on the most effective video conference software that is secure, accessible and packed with useful tools. When you’ve chosen the right one, make sure to conduct a test run prior to the meeting to ensure all participants are familiar with it and are able to get started quickly.
You should also read the rules and regulations of your state regarding remote meetings. There could be legal limitations which you’ll need to be aware of therefore, you should consult your board’s administrator or lawyer to make sure you’re compliant prior to arranging a remote meeting.
It’s also beneficial to muffle your microphone when you are not speaking to allow other participants to clearly hear your conversation. This also helps to keep the meeting on the right track by avoiding interruptions that are unnecessary, which can be a source of frustration for everyone involved.
Final tip: Before you start, set clear goals and deadlines. This will help you keep the meeting on track and be sure to complete all items on your agenda. This will help you keep your remote board members interested and focused during the meeting.
