Boards of directors need to communicate effectively to set goals for the corporation and assist in achieving them. Their communications could expose confidential information including financial data that could be disastrous in the incorrect hands.
Secure board communications are crucial particularly in light of the changing nature of business. In order to achieve this boards must take action by implementing secure collaboration tools, such as board portals and real-time communication platforms. It’s also essential for boards to be able to track and analyze their own governance performance, which includes their approach to secure communication.
For instance a portal for board members that allows for a seamless transition between formal and informal channels of communication — such as group chats, email and texting is essential for secure board communications. This kind of software will provide a secure, private method of working on documents, and permit easy file sharing and real-time discussions. It should have features that give you the control of access and deletion, as well as security protocols, such as encryption and backup.
In addition to a secure board portal, secure instant messaging and meeting scheduling tools are vital. These should be simple to use and run like popular phone, texting and email apps. They should also be equipped with extra security features, for example the ability of blocking messages and preset contacts. They should also automatically send read notifications, as well as an “view-only attachment” option that prevents downloading exporting, screen captures and forwarding. To ensure that data is not lost, they should also be backups in multiple locations as well as remote ones.
